Contract Administrator

The client

Based in the heart of metropolitan Sydney, Bankstown, which is known for its diversity and attractiveness to new migrants and its strong community spirit, our latest client, a leading provider of migration consultancy services is looking for a highly skilled and multi-lingual Contract Administrator to join them.

The role

Dealing mainly with migration consultancy and visa applications for their customers based within and outside of Australia, the role of the Contract Administrator will be pivotal to the overall smooth flow of daily business operations.

Reporting directly to the Director, the Contract Administrator will be the main point of contact and liaison between the staff from the Australia and offshore offices.

Some of the duties and tasks will include:

  • Administer and supervise contract monitoring, contract administration and compliance

  • Coordinate, assemble and administer the work operations between offices in Australia and Vietnam

  • Communicate company and client information between offices via email, telephone call, video-conference and post

  • Coordinate with finance staff to ensure proper billing and collection of contractual revenue.

  • Dealing with external consultants (professional services)

  • Implementing and improving company procedures

  • Prepare reports and costings

  • Purchasing duties

  • Administration duties as required

  • Liaising with clients and management

The requirements

To be considered for this position you will have experience in a contracts administration role, you need:

  • Relevant experience working as an office administrator preferably in a service-based industry

  • Strong interpersonal and communication abilities

  • Multilingual abilities to communicate, read and write in Vietnam is essential; ability to translate will be advantageous

  • Relevant Bachelor degree qualifications; preferably attained in a local University (Australia)

  • Must be able to work independently

  • Proficient in Microsoft Office (all programs)

  • Professional Attitude

  • Willingness to assist staff with general admin

  • Strong attention to detail

  • Service focused

  • Willingness to travel (to Vietnam) for monitoring of business administration and upskilling

  • Willingness to undergo a police clearance and drug and alcohol test (will be reimbursed) upon successful employment

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