Events Planner

The client

Our client is an established Sports and Social club based in southern Sydney in New South Wales and is looking for a full-time Events Planner to join their team. Boasting fresh refurbishments and modern facilities within their clubhouse, their customer base is growing steadily and they plan to introduce more events and activities on a regular basis to attract both new and existing customers.

The role

Reporting to the Group CEO, you will be required to coordinate events and oversee the development of exhibitor services. You will be self-motivated, results driven, self-starter and comfortable being to work autonomously and within a small team. The ability to maintain long-term relationships is important to facilitate sales growth from the existing customer base.

Key attributes for this role:

  • Hands on approach to engaging with members and delivering the wow factor in customer service.Accurate and timely completion of all administrative tasks required to prepare the execution of events

  • Look after the running of events – on-the-day logistics, room and AV set-up, morning registrations and make sure the event runs smoothly

  • Post-event admin – entering feedback forms and compiling and sending out presentations

  • Process daily registrations from delegates

  • Assist with bookkeeping and accounts receivables

  • Answer the customer service line

  • Promote conferences

  • Respond to inbound inquiries

  • Oversee and manage contractors (including AV and onsite managers)

  • Negotiate costs for venues, AV and travel

  • Excellent knowledge of the Registered Clubs & Liquor Acts, Fair Work Act, Registered & Licensed Club Award 2010, WH&S legislation, RSA & RCG.

The requirements

  • At least 2 years of relevant commercial and professional experience in a similar clubhouse environment

  • Previous experience in event planning is necessary

  • Ability to work under pressure to meet strict deadlines

  • Excellent written and verbal communication skills

  • The ability to multi task while maintaining a calm and efficient demeanour

  • Initiative, creativity and a sense of responsibility

  • Enthusiasm, energy and a "can do" attitude

  • The ability to work unsupervised

  • Tertiary qualifications in business management is essential

  • Excellent interpersonal and communication skills

  • 2 contactable referees to be included in the resume

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